What to do after registering and creating your own workspace at Uspacy? Of course, you can first get to know it, understand the settings and get used to it a little.
But if you start working, how to work without a team? Therefore, one of the first steps in the space is to invite employees.
How to do it?
To invite new users to your workspace, go to Company & people and select the Employees section. And then click on the Invite button.
A window will open where you can select the type of space invitation.
Only the administrator or the user with a certain set of rights can invite new employees to the space.
Invitation using email
This type of space invitation involves sending letters to a certain set of emails. In addition, first and last names are specified for new users at once.
So, first you need to enter your email address (or addresses).
❗️Email addresses of domain zones .ru and .by are not allowed to registrate in the system.
Invitations to such mailboxes will NOT be sent.
☝🏻 To send invitations to the Space, use email addresses that have not been specified yet by users when registering a new Space or joining an existing one.
❗️ If the same email address is entered again, the system will notify you about it. After clicking the Send invitation button, the field will be highlighted in red.
The same will happen if the email is entered incorrectly or does not match the format.
Next, you need to fill out the fields of the names and surnames of the email owners.
By default, the employee invitation form by email has three rows of fields. When you click the add button, another row is created.
❗️If you switch from the Invitation using email form to the Mass invitation, then the email addresses will be duplicated and separated by a comma in the corresponding field.
But if you do not carry out any manipulations in the Mass invitation window, that is, do not make any changes to the email, do not move the cursor, do not click on the button to send invitations, then you can easily return to the Invitation using email form with the information about names and surnames saved.
In order people whose mailboxes have been specified can receive the invitation and join the space, you must click on the Send invitation button.
Mass invitation
🌟 This option is only available on commercial plans.
You can read more about the possibilities of all plans on this page of our website .
This type of space invitation involves sending letters to a certain set of emails, without specifying additional personal data.
So, first you need to enter the email addresses of all the people you plan to add. Emails should be separated by commas or spaces.
If the same email address is entered again, the system will notify you. After clicking on the Send invitation button, the field will be highlighted in red.
The same will happen if the email is entered incorrectly or does not match the format.
❗️ If, after entering the data, you switch to the Invitation using email form, the mailbox addresses will be transferred to the corresponding fields of this form.
When all the necessary email addresses are entered, you need to click on the Send invitation button so that their owners receive the corresponding letters.
Result
The user who invited new employees will receive a notification from the system about the success of his/her actions.
Invited users will be displayed in the employee list with the date and time they were invited to the space.
If the user's name and surname were specified when inviting, they will be pulled up and displayed in the list at once.
If only email was specified when inviting, then such a user will be displayed in the following way.
For invited users, a menu of interaction is available. It includes such items as:
edit - make changes to the data specified in his/her profile; remind about the invitation or cancel the invitation.
remind about the invitation - send an email with a link to join the space again;
cancel invitation - make the link to join the space inactive.
🔍 You can read more on how to accept or cancel an invitation to the Uspacy workspace in the following article.
If you have additional questions or you need to contact the support, send a request to this email [email protected]